Privacy & Data Protection Policy

  1. Introduction

At Vega Education LTD, protecting your privacy is our priority. This Policy explains how we collect, use, and protect personal information from pupils, parents, staff, volunteers, and visitors.

We are committed to handling personal data transparently, lawfully, and in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

By using our website or services, you agree to the terms of this Policy.

  1. Data Controller

Vega Education LTD, United Kingdom
Email: [email protected]

We are responsible for deciding how personal data is collected, stored, and used.

  1. Personal Data We Collect

3.1 Data you provide directly

When registering your child, contacting us, or submitting forms, we may collect:

  • Child’s full name, date of birth, and age
  • Parent/guardian name and contact details
  • Booking or enquiry information
  • Any additional information provided in messages

We do not store payment card details on our website.

3.2 Data collected automatically

When you visit our website, we may collect:

  • IP address and device type
  • Browser type and version
  • Pages visited and time spent on site
  • Cookies preferences (if accepted)

This information is used only to improve the website and services.

  1. How We Use Personal Data

We use data for:

  • Processing registrations and bookings
  • Communicating class updates and important information to parents
  • Ensuring safety and welfare of pupils
  • Maintaining internal records and complying with legal obligations
  • Operating and improving our website and services
  • Sending marketing communications only with your consent

You can withdraw consent or unsubscribe from marketing at any time.

  1. Legal Basis for Processing

We process data based on:

  • Contract: to provide educational services
  • Consent: for optional communications and marketing
  • Legal obligation: safeguarding, accounting, and regulatory compliance
  • Legitimate interests: to maintain a secure and functioning website
  1. Cookies

Our website uses essential cookies for core functions and may use optional analytics cookies.

You can manage or disable cookies in your browser settings. Some features may not work properly if essential cookies are disabled.

  1. Sharing Personal Data

We do not sell or rent your personal data. We may share limited data only when necessary:

  • With IT providers supporting our website
  • With regulatory or safeguarding authorities if required by law
  • With staff members directly involved in education and child protection

All third parties are required to maintain confidentiality and security.

  1. International Transfers

We do not transfer personal data outside the UK. If such transfer becomes necessary, we ensure appropriate safeguards under UK GDPR.

  1. Data Retention

We retain personal data only as long as necessary for:

  • Providing educational services
  • Legal and accounting obligations
  • Resolving disputes

When data is no longer required, it is securely deleted or anonymised.

  1. Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data
  • Correct inaccurate information
  • Request deletion (“right to be forgotten”)
  • Object to processing
  • Restrict processing
  • Request data portability
  • Withdraw consent for optional processing

To exercise your rights, contact: [email protected]

  1. Children’s Data

We only collect personal data about children with consent from a parent or legal guardian.

If you believe we have collected data without proper consent, please contact us immediately.

  1. Security

We implement organisational and technical measures to protect personal data from loss, misuse, or unauthorised access.

No system is completely secure, so we cannot guarantee absolute protection from cyber risks.

 

  1. External Links

Our website may contain links to external websites. This Policy does not apply to third-party sites. Please review the privacy policies of any websites you visit.

  1. Changes to This Policy

We may update this Policy occasionally. The most recent version will always be available on our website. Your continued use of our website indicates acceptance of any changes.

  1. Contact

For questions about this Policy or your personal data, please contact:

Vega Education LTD
Email: [email protected]